Parents Allied with Children and Teachers

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PACT Charter School
7250 E. Ramsey Parkway
Ramsey, MN 55303

 Wellness Committee Description (WNC)

 Date created: 

 Committee Approval by: 

 Date Approved:

 December 2007

 WNC

 20080228

 BRD

 20080508


PRIMARY OBJECTIVE

  • PACT Charter School is committed to supporting a healthy school environment by promoting a positive learning environment, healthy eating, and regular physical activity. Our school believes that providing a healthy environment where children learn and participate in positive wellness practices optimizes student potential for academic performance and contributes positively to their self-esteem.
  • Ensure compliance with State and Federal wellness requirements, which have been established for public schools.
  • Establish and implement goals to achieve the above.

 

MEMBERSHIP CRITERIA

WNC is an open committee, with membership being defined by attendance or by position. Parents, students and staff are welcome to attend meetings and participate when recognized by the chair, but only members may vote.

Membership by position:

Designated teachers are considered members by position and have full voting rights and responsibilities. The Administrator and Administrative Lead Teacher may act as participatory advisors and are able to make motions without voting.

Note: A designated teacher may appoint another teacher in their department to vote when they are unable to attend a meeting by informing the committee chair in advance.

Membership by attendance:

Any PACT staff (including any non designated teachers), parent of a PACT student, or 18 year old PACT Charter School student desiring membership may become members after the attendance of their first meeting. Attendance for any individual meeting will be achieved when a person has been present for more than 90 minutes (or the entire meeting if shorter than 90 minutes. After the first meeting, they will have voting rights and responsibilities (see Voting). In order to maintain voting privileges, members must attend one out of the last three meetings.

 

MEMBER RESPONSIBILITIES

Each member has the responsibility to be familiar with PACT Policies and Philosophies.

All members have the responsibility to be informed on issues through regular attendance or reading the minutes and other related documents. All members must be familiar with PACT’s Conflict of Interest Policy and Code of Conduct and must fill out an annual statement concerning possible conflict of interest by May 15th to be maintained by the Committee Clerk.

Their committee should elect the WNC chairperson annually, in May. In an effort to foster parental involvement and leadership, either the chairperson or vice-chairperson should be a parent, and should collaborate on setting the agenda. The oversight committee (Steering) or administration shall ensure that essential meetings are held if there is no functioning chairperson or vice-chairperson.

 

COMMITTEE DUTIES AND RESPONISIBILITIES

  1. WNC shall maintain and approve such policies as are deemed necessary. Such policies shall be subject to Steering and Board approval.
  2. The Steering Committees shall ratify the decisions of WNC to ensure program consistency and coordination.
  3. WNC shall submit an annual budget request to Steering, for the following year, by Feb 1st.
  4. Each member with fiscal responsibility will track expenditures to ensure remaining within budgeted allocations.
  5. Minutes will be taken of all meetings, be posted within 5 school days, filed in the Minutes Book, and distributed according to the Document Management Policy.
  6. WNC meeting dates will be posted in advance on the school calendar. WNC will make every effort to abide by the times and dates posted. If changes to meeting dates are made, they will be posted at the school and on the school web site 5 calendar days in advance with notification  by email given to committee members, the Administrator and other committee chairs.
  7. WNC will comply with the Advanced Notice of Agenda Policy, by posting their agendas a minimum of 48 hours in advance of any meeting and indicating which items will require a vote at the meeting.

    See PACT Charter School Committees of the Board Policy for General Rules of Conduct, Authority and Accountability, which also apply to the Program Steering Committees.

 

ADMINISTRATIVE OVERSIGHT

One of the responsibilities of the Administrator is to advise committees in their work. The Administrator is to be generally aware of all committee action (through attendance and/or minutes), and may direct any committee to reconsider a decision or policy before implementation or Board approval. (The School Board will be involved if there is an impasse.)  

 

VOTING SPECIFICS

All votes will be taken by simple majority. If a simple majority vote cannot be achieved on any matter, that matter shall be considered to have failed and can be referred to Steering upon request of 1/3 of the members present (for vote or discussion).

 

QUORUM REQUIREMENTS

In order to ensure that decisions are being made with adequate input from parents, teachers, administration, staff and students, a quorum is required. A quorum required to start a meeting will be defined as a minimum of 3 voting members. Meetings may be held without the quorum requirement being met for non-voting purposes. This meeting would be for informational and discussion purposes only. If decisions must be made in order to meet emergency timelines (as agreed to by the unanimous vote of the committee and administration), the committee may vote on each item it determines to meet this criterion. An emergency is defined as a decision that can not wait until the next Steering meeting and must be addressed in order to meet other needs beyond the Steering Committee’s control.

 

DECISIONS

Decisions made at the WNC may be implemented immediately, but are subject to Steering Committee ratification (the Administrator, Steering Chair or Vice-chair may halt implementation and request the sub-committee to reconsider a decision based on additional information). Decisions must be published and distributed to Steering Committee members before implementation (ideally within 3 days of the meeting where the vote was taken).