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PACT Charter School
7250 E. Ramsey Parkway
Ramsey, MN 55303
 107_Test Security Procedure
 Date created:
 Committee Approval by:
 Date Approved:  Reviewed:
 February 2016
 JPC  NA  2016-2017
 BRD  20170406

PREPARATION FOR TEST SECURITY DURING TEST ADMINISTRATION

  1. The DAC (District Assessment Coordinator) will be responsible for ensuring completion of Assurances of Test Security and Non-Disclosure each year by all staff involved with test administration.
  2. The DAC will be responsible for reviewing the specific requirements staff agreed to in the Assurance of Test Security and Non-Disclosure prior to spring testing (especially if the assurance was completed in the fall).
  3. The DAC will be responsible for training the Test Monitors and Test Administrators prior to the test administration. Annual training for Test Monitors and Test Administrators must include training on test administration policies and procedures and test security and be documented and kept on file at the district.
    • Review of Test Security Training, Test Monitor responsibilities, Test Monitor and Student Directions, and any special instructions for a particular test given
    • Review of required test-specific trainings, such as the Online Test Monitor Certification Course and MTAS Training for Test Administrators.
    • Discuss what active monitoring of the test session involves and the district’s expectations for Test Monitors.
    • Review of district policies and procedures for situations that may arise during test administration in order to maintain test security, including:
      • Who will answer questions from staff involved in test administration and how staff will ask questions without leaving students unmonitored
      • What the process is for contacting others for assistance if a problem arises during the testing so active monitoring can continue.
      • Who Test Monitors should contact in case of emergency
      • Ensuring students get to the correct rooms for test administration.
      • Ensuring students do not use cell phones or other electronic devices
      • Breaks for use of the restroom or other interruptions during testing
      • What to do if a student reports an error or technical issue with a test item.
      • What to do if an individual student or the Test Monitor become ill or needs to leave during testing
      • What to do if an entire group of students needs to leave during testing (e.g., emergency situation, fire drill)
      • What individual students will do when finished testing
    • Remind staff that all test materials are secure and cannot be reproduced or shared in any form.
  4. Test Monitors will ensure that students are reminded of the importance of test security (including the expectation that students will keep test content secure and act with honesty and integrity during test administration).
  5. Test Monitors will ensure that all guidelines referenced in Chapter 8 of this Procedures Manual are followed in terms of what materials are allowed during test administration, calculator use guidelines, what help a Test Monitor can give, covering instructional materials in the classroom, and setup of computer labs and testing rooms.
  6. The Technology Coordinator is responsible for tracking devices/computers used by students.
  7. The DAC is responsible for conducting on-site monitoring of test administrations within the district.
  8. The DAC is responsible for determining the process for how all secure test materials for online and paper administrations will be kept secure before, during, and after testing, including when and how all secure test materials are returned between testing sessions and once testing is completed.
  9. The DAC is responsible for reminding staff of the district process for communicating potential security breaches within the school and to the District Assessment Coordinator, as well as providing information on the MDE tip line as an additional option for reporting security concerns.

 

BREACHES IN TEST SECURITY

If there is a concern that test security may have been breached, the District Assessment Coordinator will notify MDE within 24 hours of the time of the alleged breach and submit the Test Security Notification in Test WES within 48 hours.

 

CHAIN OF CUSTODY FOR SECURE TEST MATERIALS

Receipt and Organization of Secure Test Materials

  1. Those who have access to the secured area, inventory materials and complete security checklists are Test Monitors. Those who have access to secure online testing systems, student testing tickets, and student scratch paper are Test Monitors.
  2. Paper test materials are shipped to district or school as determined by The DAC. If delivered to the district, the process for distributing secure test materials to the school(s) will be completed by the DAC.
  3. The DAC will be immediately informed that secure test materials have arrived and will secure all materials in a pre-determined secure locked location.
  4. The DAC will inventory materials immediately using the security checklists. Any discrepancies will be reported immediately to MDE and the test vender. Security checklists are kept at the district for two years following testing.
  5. The DAC organizes test materials for each Test Monitor and Test Administrator, including Test Monitor Test Materials Security Checklists, student testing tickets, and scratch paper.
  6. Test materials for online and paper administrations will be kept in room 224, a secure locked location, until the time of distribution.
  7. If students are taking the tests on multiple days, your building’s plan for keeping test materials (including student login information and any materials used as scratch paper) secure between test sessions includes returning testing materials to room 224 at the end of the test administration or in the case of MTAS will be kept in a locked cabinet or drawer in the test monitor’s room and returned to room 224 when completed.

Distribution of Materials to Test Monitors or Test Administrators and Test administration

  1. The procedure for the distribution of all test materials for online administrations to the Test Monitors and Test Administrators will be distributed from room 224 and all secure materials will be returned to room 224 when testing is completed. Discrepancies in materials will be reported immediately to the DAC.
  2. The procedure for the distribution of any paper test materials to the Test Monitors and Test Administrators will be handled by the DAC. Materials will be recorded and accounted for by both the DAC and the Test Monitor. Discrepancies in materials will be reported immediately to the DAC.
  3. Upon receipt of materials, the Test Monitor ensures that all the test materials listed on the Test Monitor Test Materials Security Checklist and any other materials provided (e.g., student testing tickets, scratch paper) are accounted for prior to handing out the test materials to the students. Any discrepancies will be reported immediately to the DAC.
  4. The Test Monitor is responsible for the test materials during the test administration until their return to the DAC.

Return of Materials

  1. The Test Monitor and Test Administrator will return all test materials (including student testing tickets and any materials used as scratch paper) to the DAC immediately after testing. If Test Monitors and Test Administrators will keep test materials in between testing sessions, they must keep them locked up or return them to room 224 to be locked up in a locked secure location.
  2. If not kept by Test Monitors and Test Administrators, the DAC will keep all test materials secure until distributed for the next test session.
  3. Student testing tickets and any materials used as scratch paper will be securely destroyed at the end of test administration by the DAC no more than 48 hours after the close of the testing window.
  4. Test Monitor Test Materials Security Checklists for paper test materials will be signed by the Test Monitor indicating that all materials have been returned once testing is completed. The Test Monitor Test Materials Security Checklists will be returned to the DAC .
  5. When the test materials are returned to the DAC, they will again be inventoried and kept in room 224, a secure locked location, until they are shipped back to the service provider.
  6. The DAC will prepare the materials for shipment to the service provider according to return instructions in the applicable Assessment Manual.
  7. The DAC will follow instructions provided in the applicable Assessment Manual for the return shipping of test materials.