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PACT Charter School
7250 E. Ramsey Parkway
Ramsey, MN 55303
 716_Internet Groups Policy
 Date created: 
 Committee Approval by: 
 Date Approved:  Reviewed:
 20060115  COM  20171102  2017-2018
 TEC  20161209
 BRD  20180201

PURPOSE

  1. To enhance communication within and between committees, task forces, staff, volunteers, and working groups.
  2. To inform the PACT community about committee and school community activities.

 

POLICY

Committees will use internet groups to facilitate distribution of information pertaining to committee business. Groups will be managed by a designated technology staff member.

 

TERMINOLOGY

  1. "Group" is understood to be a group such as Usenet or Google Groups.
  2. “Committee” shall be understood to include a task force, administrative team, working group, or similar organization.
  3. A “meeting” is a live assemblage of committee members and others for the purposes of discussion and/or voting and is subject to Minnesota Open Meeting Law.
  4. A “group domain” is an email group service provider.
  5. “Global/Group Manager” – Administrative account which has the ability to add or remove groups from the group domain.
  6. “Group Manager” – Administrative account which has the ability to add or remove subscribers and the viewing/posting privileges of subscribers.

 

SCOPE

  1. Groups will be created for all standing committees and for other purposes as requested by members of the PACT community and approved by the Technology Coordinator or Executive Director.
  2. Creation of groups shall be announced in an appropriate forum including meeting minutes, or the PACT website.
  3. If concerns regarding group activity are noted, the sponsoring committee, Technology Coordinator, or Executive Director may ask for it to be suspended at any time pending an appeal to the School Board.

 

MANAGEMENT

The Technology Coordinator and at least one administrative designee shall serve as Owner/Global Manager of the various groups (Add/Remove Groups). The Technology Coordinator will serve as contact person for technical issues that arise. For committee groups, the Group Manager shall be defined as the Lead Committee Clerk. Non-members will be able to sign up for groups and view group activity according to the Committee Description.

 

MEMBERSHIP

While the non-elected committee groups are open for any person to sign up on their own, members of a particular committee (as defined by the committee description) are encouraged to join the committee's Internet Group for viewing privileges ONLY. Posting rights are granted to the committee chair, committee clerk, administration and the Technology Coordinator or designees. Note: Members or non-members wishing to convey information to the committee must communicate directly with the chairperson or administration.

 

ACCESS

  1. Where a committee designation is XYZ, the group email address will be PACT- XYZ@ or PACT-wxyz@ and the internet domain will be determined by the service (e.g. This email address is being protected from spambots. You need JavaScript enabled to view it.).
  2. Appropriate links will be made accessible through the PACT website.
  3. Access information shall be included in agendas and minutes.
  4. Computers are available at PACT for access to the groups.
  5. Messages shall be readable by anyone with Internet access through the appropriate web page for anyone who has requested this access or by anonymous access.
  6. All new families will receive Google Group information and be encouraged to enroll in committees of interest. The Volunteer Coordinator may request that the Lead Committee Clerk enroll them to simplify the process and encourage involvement.

 

EXPECTED USAGE

  1. Agendas, minutes, and other documents intended for distribution at meetings should be posted to the group at least 48 hours prior to the meeting.
  2. All voting, decision-making, and discussion will occur at live meetings.
  3. All documents will be archived.
  4. Documents should conform to the standards set forth in the 105 - Document Management Policy.

 

MEMBER BEHAVIOR

Online conduct expectations are essentially the same as for live meetings. These expectations must be consistent with PACT's 524 - Acceptable Use Policy.

 

DISCLAIMER

No content posted to the groups, including postings by elected or appointed members, teachers, chairs, co-chairs, or others with standing shall be interpreted to represent the official views of PACT Charter School, unless clearly represented as such. Additionally, nothing in this policy is intended to violate Minnesota Open Meeting Law.