PACT Charter School
Original Creation Date: August 2017
Last Approved By: PACT Charter School Board of Directors
Last Approved Date: April 4, 2024
Year Reviewed: 2023-2024
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PURPOSE
The purpose of this policy is to establish consistent district practices for the collection of unpaid debt.
GENERAL STATEMENT OF POLICY
PACT Charter School needs to collect fees for various extracurricular activities and charges fees when additional food is purchased for school meals. It is the policy of PACT Charter School to take steps to collect unpaid fees. This policy addresses the steps that are taken to collect debt.
CHARGE POLICY
- The School Information System is set to send out low balance notices to families when an account balance falls below the designated amount, prompting guardians to pay to fund the account.
- Continued collection efforts will be made as outlined in "Collection of Unpaid Meal Debt."
- All students will always be served a meal or milk regardless of unpaid food service accounts.
NOTIFICATION OF ACCOUNT STATUS
- Parents can stay apprised of their family account balances in the following ways:
- Families can check their student’s meal account balance via the online payment system - lunch tab.
- Families can contact the Food Service Coordinator or the Business Account Specialist for account balances.
- Families can call the school to speak to the Business Account Specialist. The School Information System will send out low balance notices to families when a student’s meal account balance falls below the designated amount, prompting guardians to pay to fund the account.
COLLECTION OF UNPAID DEBT
The expectation is that all fees owed to the district will be paid in full on the last day the student attends classes. When the family’s balance is -$25.00, the following collection actions will be taken:
- The Business Account Specialist will contact the household to request payment.
- The school may request assistance from the county social services if parents refuse to provide meals or pay for school-prepared meals for their children.
- A hold will be placed on the child’s account, making them ineligible to participate in extracurricular activities. This hold must be paid before applying payments to extracurricular activities
- If a family unit has unpaid debt from a previous activity, they will not be allowed to participate in any future activities until their current debt has been paid in full.
- If the student no longer attends PACT, a formal letter may be sent to the household notifying that the debt will be turned over to the collection agency and the student meal account will be closed.
- If the debt has not been paid by the time the student graduates, PACT reserves the right to withhold providing the graduate’s diploma until the debt has been cleared.
WRITE-OFFS
Under extenuating circumstances, PACT may decide to write off outstanding debt and not turn it over to a collection agency.
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