553 - International Travel Policy

 

PACT Charter School

Original Creation Date: October 9, 2006
Last Approved By: PACT Charter School Board of Directors
Last Approved Date: March 1, 2018
Year Reviewed: 2017-2018


PURPOSE

The following policy addresses concerns about the health and safety of students, faculty, and staff during international travel. Students who engage in international travel with PACT must also follow other PACT Policies.

 

INTERNATIONAL TRAVEL POLICY

  1. PACT Charter School shall review on a case-by-case basis all school-sponsored international travel. School sponsorship includes, but is not limited to: funding administered through the school; advising for travel through the school; pre-arranged course credit arising from the travel; travel through a student organization; travel required for completion of a diploma. This case-by-case review applies to travel on school programs with or without faculty leadership, programs provided by other schools or entities, or individual student travel deemed to be under school sponsorship.
  2. When Travel Warnings are posted for regions to which student travel is anticipated, the school will not permit such travel until an adequate review has been conducted and conditions surrounding such travel are deemed acceptable by the administration. Permission for travel under school sponsorship may be denied at any time. The school may demand the withdrawal of students currently in a region when a Travel Warning is posted for that region. If students refuse to depart the affected venue, school support shall be withdrawn, which might result in a financial loss to the student such as requiring repayment of student assistance. Additionally, it is not always possible for the school to assure full cost and credit recovery to students who do comply with a mandated withdrawal and this is a risk students assume when they undertake study, research or a trip abroad.
  3. Students or faculty/staff sponsors of student travel must submit a proposal to the administration at least six months prior to anticipated travel, meeting the criteria enumerated in Section E (1-6) below. Permission to travel may be denied, in which case, all elements of school sponsorship shall be withheld.
  4. School-sponsored or supported travel will not be authorized to countries for which a mandatory evacuation order has been issued. When the U.S. Department of State issues a mandatory evacuation order, all faculty, staff, and students who are in the country must contact the nearest U.S. Embassy or Consulate to obtain all relevant information and guidance and must leave the country by the most expeditious and secure means available. They are also required to contact the school administration at the earliest opportunity with information about their whereabouts and plans.
  5. Plans submitted for administrative review should include:
  1. Explanation of the purpose of the travel and the reasons why the purpose justifies travel to a country outside of the United States.
  2. Confirmation that all travelers have reviewed the relevant sources of essential information (see below), are fully informed of the risks, and that faculty/staff have individually discussed the risks of travel with the students and parents.
  3. Confirmation that before departure all travelers will have purchased insurance to cover emergency medical treatment, evacuation, and repatriation.
  4. Assurance that all travelers will register with the U.S. Embassy or Consulate nearest their destination before arrival in the country and will keep the Embassy or Consulate informed of their whereabouts while in the country. This should be done on-line.
  5. Faculty/staff must provide a separate letter to administration confirming that the risks associated with the planned travel have been discussed with each traveler (and parent/guardian(s)), that each traveler is fully informed of the risks, and that they believe the travel is justified in view of the risks.
  6. The plan must provide a recommendation to administration noting soundness of the academic plan, academic imperative for study or travel to the region, and an assessment of the student’s maturity and reliability consonant with the presumed additional risk inherent in the region.

 

SOURCES OF ESSENTIAL INFORMATION

  1. All members of the school community who are contemplating international travel are expected to monitor and observe all U.S. Department of State Travel Warnings, Public Announcements, and Consular Information Sheets, as well as Centers for Disease Control and Prevention (CDC) Travel Alerts, Travel Advisories, and Notices. In addition, travel warnings, restrictions, or advisories issued by the U.S. Department of Homeland Security and the U.S. Department of Agriculture must be monitored and followed.
  2. Prior to international travel, faculty, staff, and students should become aware of the risks associated with international travel. Several key reference sources provide general information on travel, as well as a specific area, risks, and precautions. These include:
    1. U.S. State Department
    2. U.S. Department of Homeland Security
    3. Centers for Disease Control and Prevention
    4. World Health Organization
    5. U.S. Department of Agriculture
  3. The sources below provide specific information regarding travel safety and resources. It is essential to monitor these sites to determine the risks to the international traveler for the area of travel. Be sure to view information on all international transit points (e.g., stopovers) as well as your destination. The sources are:
    1. Travel warnings, public announcements, and Consular Information sheets issued by the U.S. Department of State;
    2. Travel alerts, travel advisories, and notices issued by the Centers for Disease Control and Prevention (CDC); and
    3. Travel advise, disease outbreaks, and information on emergencies issued by the World Health Organization (WHO).

 

 

Connect With Us

PACT Charter School
7250 East Ramsey Parkway
Ramsey, MN 55303 

Phone: 763-712-4200
Absence line: 763-712-4200, ext. 2
Fax: 763-712-4201

 

MAP & DIRECTIONS

Office Hours

School Year
7:30 a.m. - 4 p.m. 
Teachers leave @ 3:30 p.m. 

Non-School Fridays
7:30 a.m. - Noon

School Breaks
Monday | Wednesday: 8 a.m. - 2 p.m.
Tuesday | Thursday: 8 a.m. - noon
Closed Holidays and Fridays

 

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