105 - Document Management Policy

 

 

PACT Charter School

Original Creation Date: December 29, 2008
Last Approved By: PACT Charter School Board of Directors
Last Approved Date: January 7, 2021
Year Reviewed: 2020-2021


 

POLICY STATEMENT

To maintain consistency with all forms of documentation used by PACT, this policy provides direction for the creation and modification of school documents.

PRACTICE

Formatting Documents (other than policies)

  1. Always use standard report format “I., A., 1., a., etc.
  2. Include line numbers, watermark stating “draft.”
  3. Use ‘Track Changes.”
  4. Always use Times New Roman in a font size 12 for the main text.

Labeling Documents

Must be sent as a .docx or .rtf file compatible with Microsoft Word

A. Filename Characters:

1.  Do not uses characters anywhere in a filename [ ] / \ = + < > : ; “ , * %
2.  Do not start a filename with a period (.)

Note: Many of these characters are not legal in Windows or UNIX filenames, and the operating system may accept some, but lead to unexpected results.

B. Generic Labeling Format: Type of Document (Minutes, Agenda, Board Resolution, Committee Descriptions, Job Description, Contract, Handbook) – Name of Document - YYYYMMDD, followed by the.docx or .xlsx extension.

EXAMPLE:

  • Minutes-BRD-20130920-Approved.docx
  • 102_DocumentManagement-Policy

 

Filing Documents (See Policy 220 - Policy Review for more information)

PACT will utilize a Series Structure to organize all of the School’s Policies. The approved structure is:

  • 100 – School District Policies
  • 200 – School Board Policies
  • 300 – Finance Policies
  • 400 – Human Resource Policies
  • 500 – Student Policies
  • 600 – Education Program Policies
  • 700 – Non-Instructional Policies
  • 800 – Building & Site Policies
  • 900 - Community Relations

DOCUMENT REPOSITORY

All important PACT Charter School and PCS Building Company documents will be stored in the document repository. The included documents are:

  • Policies & Procedures
  • Bylaws
  • Lease Documents
  • Authorizer Contracts
  • Legal Documents
  • Any additional documents deemed necessary by the School Board.

 

 

Contact Us

PACT Charter School
7250 East Ramsey Parkway
Ramsey, MN 55303 

Phone: 763-712-4200
Absence line: 763-712-4200, ext. 2
Fax: 763-712-4201

 

MAP & DIRECTIONS

Office Hours

School Year
7:30 a.m. - 4 p.m. 
Teachers leave @ 3:30 p.m. 

Non-School Fridays
7:30 a.m. - Noon

School Breaks
Monday | Wednesday: 8 a.m. - 2 p.m.
Tuesday | Thursday: 8 a.m. - noon
Closed Holidays and Fridays

 

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