714 - Enrollment Policy

 714 - Enrollment Policy

 

 

 Date created:  
Approved By:  
Date Approved: Year Reviewed:
19941108 School Board 20181206 2018-2019
   

Applicable State Statute: 124E.11 Charter Schools Admission Requirements and Enrollment.

 

DEFINITIONS

  • Parent – The term “parent” refers to the legal guardian of a student as defined in State Statute.
  • Employee – The term “Employee” refers to staff members who work on a regular basis with a set schedule averaging a minimum of 14+ hours per week during the school year. Temporary staff members are individuals who work on an “as-needed” basis, such as substitutes, coaches, and committee clerks. These individuals are not considered an employee per this policy.
  • PACT Charter School – may also be known as PACT or PACT School throughout this document.
  • On-Campus Program – This program covers all students participating in the on-campus/traditional instruction where they meet face-to-face with the teacher on scheduled student contact days.
  • Enrolled – A student will be considered “enrolled” at PACT upon their first day of actual attendance at PACT.

 

OPEN ENROLLMENT

A.  Deadline

All applications are electronic and must be received by the school no later than January 15 to be included in the lottery for the upcoming school year.

B.  Application

Any parent/guardian who would like their student’s application to be included in the lottery each year will need to apply before the application deadline. It is the parent’s responsibility to update the school with current contact information.

C.  Enrollment Preference Status (according to MN Statute):

Preference for possible enrollment will be acknowledged and given to:

  • Siblings of students currently enrolled and in attendance at PACT Charter School
  • Any student of a family unit related biologically, by marriage or adoption to one or both parents.
  • Any student in placement within a foster-care situation. Note: Parents must provide PACT with documentation from their case manager, judge, or the court system.
  • Any student of an employee of PACT Charter School

D.  Foreign Exchange Students

Foreign Exchange students in a placement with an existing PACT family will not receive sibling preference. They will be subject to the same policies for enrollment as all other students and efforts will be made to aid with the additional paperwork that is required.

 

LOTTERY PROCESS

A.  General

A completed Enrollment Application is required in order to be included in the annual lottery and/or placed on the waiting list. (See Exceptions to the Lottery Process below)

The lottery for all Grades K-12 will be held each February 15 (or the next work day if the 15th falls on a weekend or a holiday) to determine placement for the following school year. The lottery is open to observation by the public. On that date, all Enrollment Applications received (as of each January 15) will be assigned a computerized, random number and placed sequentially by each grade to comprise the waiting list from which to fill the next year’s class openings. Preference will be given to siblings and students of employees working within the school. This process will be overseen by at least three people: administration, the Enrollment and Volunteer Coordinator, and the MARSS Coordinator. All staff witnesses will sign a form certifying the lottery results and process, which will also be certified by the School Board.

Students qualifying for preference any time after the lottery, who were included in the lottery, will be placed by their lottery number in the “preference section” of that grade’s waiting list. Students who qualified for preference before or after the lottery but lose their preference qualification before being offered enrollment will be removed from the "preference section" and placed by lottery number in the "non-preference section" of that grade's waiting list. Students qualifying for preference after the lottery was held who had not submitted an Enrollment Application (and have therefore not been assigned a lottery number) must submit a completed Enrollment Application before being placed at the bottom of the “preference section” for that grade on the waiting list.

Initial annual lottery results will be published on the school website with the following unique non-identifiable pieces of data to include (1) the student first name, (2) parent/guardian first names, (3) the last two digits of home phone number, (4) applicant grade, (5) lottery number, and (6) initial waiting list position.

All new Enrollment Applications received since the previous year's lottery deadline will be included with current applications in the next lottery.

If a formerly withdrawn student wants to be placed on the waiting list, they must reapply.

The waiting list for PACT Charter School is intended for the sole purpose of enrollment and distribution of information deemed appropriate by PACT Charter School to be of interest to those parties. PACT Charter School will not sell, distribute or otherwise disseminate waiting list information. PACT Charter School will not use this list for solicitation purposes other than to gather interest and involvement in those things related to enrollment, expansion or related interests at PACT Charter School.

B.  Kindergarten and 1st Grade Age Eligibility

Students should be age 5 before September 1 to be eligible for Kindergarten.

In order to be eligible to enroll at PACT Charter School in 1st grade, a student must be age 6 by September 1 of that school year or have completed kindergarten. Mid-year enrollees must meet the age requirement or be currently enrolled in 1st grade in another public or private school.

C.  Accepting and Confirming Enrollment

Parent notification of an enrollment opening will be by phone and/or email. Once contact is made, parents have 48 hours to accept or decline.

After three documented attempts to contact the parent within 48 hours, if there is no response, the Enrollment and Volunteer Coordinator will move the name to the bottom of the list with a note indicating “No Response” and the dates contacted. The opening will then be offered to the next student on the list.

If the family responds after 48 hours and the opening has been filled, the student will be offered the seat again after the waiting list has been exhausted.

D.  Enrollment of New Students

Openings for grades K-12 will be filled on a grade-level basis. The Enrollment and Volunteer Coordinator will contact the first student next on that grade’s waiting list who has not already been contacted for the current school year. Any student who has already declined an offer for admittance for the current school year will need to reapply for the following school year if they wish to be including in that lottery.

The Enrollment and Volunteer Coordinator and the MARSS Coordinator will be notified when a position is open once the school receives contact from a parent, a withdrawal form has been completed, or confirmed enrollment from another school/district.

When accepting a position, the following must be discussed with the parent: The student’s start date (not to exceed ten school days from the offering date, unless otherwise noted and approved by the school, such as at the beginning of a semester), grade level, transportation needs, and siblings who may be on the waiting list or want to be added to it.

Once the decision has been made to enroll, the parent/guardian(s) must provide the name of the student’s current school so PACT staff can request student records, and inform staff if the student is receiving services of any kind.

E.  Exceptions to the Lottery Process

As set forth in the agreement between PACT’s authorizer, Bethel University, and PACT Charter School, and in accordance with MN State Statute 124E.11, the Enrollment and Volunteer Coordinator shall allow exceptions to the lottery process. An exception will be caused when a position is open within the given grade, and the overall enrollment is within the maximum enrollment numbers and there are no students on the waiting list (within the grade/classroom level) or students on the waiting list have refused or not responded to an enrollment offer.

If this is the case, the Enrollment and Volunteer Coordinator will work with administration to advertise for open positions. A deadline date will be specified for applications and applications will be accepted on a first come, first serve basis.

 

ENROLLMENT LIMITS

Enrollment will not exceed 22 students per grade K-2 classroom, and 26 students per grade 3-6 classroom. At secondary, while the total numbers for enrollment will not exceed per grade level as noted in Table 1, the actual class sizes may vary depending upon scheduling. In an effort to anticipate late summer withdrawals, the maximum enrollment of students is set at 54 for students in grades 7-10. Every effort will be made to maintain an enrollment of 52 students in grades 7-10.

Actual total number of students attending PACT classes will vary based on the total number of students attending PSEO in grades 11 and 12. PSEO students may attend PACT part-time. (Refer to Table)

Grade Level  Minimum # of Students  Maximum # of Students
K (18-22 student/class) 36 44
1 (18-22 students/class) 36 44
2 (18-22 students/class) 36 44
3 (18-26 students/class) 36 52
4 (18-26 students/class) 36 52
5 (24-26 students/class) 48 52
6 (24-26 students/class) 48 52
 Elementary Subtotal: 276 340
7 48 54
8 48 54
9 50 54
10 50 54
11

52
(includes PSEO enrollment)

74
(includes PSEO enrollment)
12 52
(includes PSEO enrollment)
74
(includes PSEO enrollment)
Secondary Subtotal: 300 364
Grand Total: 576 704

 

STUDENT WITHDRAWAL

When a student withdraws from PACT, a Withdrawal Form should be submitted online. During the months of June, July, and August, PACT Charter School will recognize a request of records from another school district as official notification of that student’s withdrawal from PACT. However all families will be asked to fill out the withdrawal form online.

 

NON-DISCRIMINATION

It is the policy of PACT Charter School to maintain a learning and working environment that is free from harassment, violence or discrimination based on actual or perceived race, color, creed, religion, national origin, sex/gender, marital status, disability, status with regard to public assistance, sexual orientation, age, family care leave status or veteran status. PACT prohibits any form of harassment, violence or discrimination based on actual or perceived protected class status. 

Connect With Us

PACT Charter School
7250 East Ramsey Parkway
Ramsey, MN 55303

 

Phone: 763-712-4200
Absence line: 763-712-4200, ext. 2
Fax: 763-712-4201

 

MAP & DIRECTIONS

Office Hours

School Year
7:30 a.m. - 4 p.m. 
Teachers leave @ 3:30 p.m.

 

Non-School Fridays
7:30 a.m. - Noon

 

School Breaks
Monday | Wednesday: 8 a.m. - 2 p.m.
Tuesday | Thursday: 8 a.m. - noon
Closed Holidays and Fridays

 

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